PRICING EVENTS

WE’LL AIM TO BEAT ANY PRICE
WITHOUT COMPROMISING ON QUALITY

FEE STRUCTURE

We have a flexible charge that ranges from 10% to 15% subject to the total project cost net of any taxes.

ADVANTAGE OVER MANY IS OUR BUYING POWER

With over 35 years of trading, we have managed to secure many prestige suppliers around the globe. Our event planning expertise is coupled with a strong buying power that’s perfect for any forthcoming corporate conference, or luxury retreat.

CORPORATE EVENTS GUIDE

We don’t do a one-price fit. Our packaged events are subject to what clients demand to make their events a success. YES… it’s regarded as a business cost and as such will go towards reducing an organisation’s corporation tax. (When handling planning events internally, it is not often possible to qualify for full relief as certain events products and services may be liable for providing a benefit in kind). Bespoke packaging allows us to add real value. All our events are classed as a business cost.

1* Health & Safety

Health & safety will always be at the top of any event criteria. We take health and safety for the whole event very seriously. Whether it’s about providing first aiders on standby or selecting suitable activities for groups.

2* Transportation logistics

This refers to passenger distribution; from transfers, and coaches to flight ticketing. We can get the best prices on the market for airline seats if the group size exceeds 50 people. We have agreements in place where we can beat any online price plus give you the advantage of having flexibility in your tickets; Name changes, last-minute alterations (normally permitted with business class), All airlines from BA, TAP, etc…

3 * Location

Where the event is being staged can be subject to price and value. This can also reflect on the final quality of an event. Consider an excitable location, look at different cities or countries where you get more from an event. We always consider overseas locations for large events. Better exchange rate and easy logistical access and a look at any hidden charges that may be either included or even imposed as penalties like local taxes either directly or indirectly.

4 * International Hotel / Venue Search – 100% FREE

We offer all event planners the option of helping them locate that perfect venue. One that will complement the occasion. Hotel rates vary from location/city/country as they are also subject to seasonal differences (High and Low Seasons). We as an organisation can get favorable rates that are not available directly to many in-house event planners.

5 * Event duration

This refers to the total time from start to finish… 1 day to 5 days, etc.

6 * Group size

The cost for various products and services often is cheaper subject to group size. The greater the group size the greater the discount. (Please note that the level of discount varies from event to type of services being commissioned.

7 * Budget

An open budget however beautiful this may sound is not realistic. Overspending on events can and often does happen and if accounting procedures are not recorded then this would be dangerous to all parties. Flexibility is also important as many clients often need those last-minute trinkets and souvenirs.

8* Cancellation Policy

All bookings must be confirmed and paid for within 8 weeks before the event date. Any event canceled within 8 weeks of the event date would mean that zero refund is applicable. 

9 * Changes and Amendments

With group bookings, changes, and alterations are often permitted till the last four weeks of departure. We understand this and as policy, changes are permitted 4 weeks before the event date. However, we do allow flexibility on this. Please note that this policy does not include any pre-paid airfares that may have been paid for in advance.

10 * Delegate registration, Conference Set-up ~ Set Design ~ Staging ~ Lighting and including take-down and clearance of waste

This refers to anyone considering planning a conference.

11 * Type of activities or services selected as extras.

Don’t assume that all products and services being commissioned for events are ever going to be the same price. 

Visit Page

OTTERY TRAVEL

Ottery Travel is our independent travel agency that always aims to beat current trends whether it’s on pricing, product, or service-related. The price offered on our LIVE screens is quite often the best on the market at the time of inquiry. The problem with travel pricing is that the final rates are subject to currency, fuel, and flexible contract rates and conditions from various operators.

The value of using an independent travel agent…   SAFETY AND SECURITY
There is a slogan across all independent travel agencies and that’s “BOOK WITH CONFIDENCE” The reason behind this lies in the fact that all the hard research is done for you, ensuring that the right booking, departure, and arrival port are confirmed, all baggage and transfers are smooth. It’s also about getting that bit extra in terms of things to see and do whilst away from home. An independent travel agent is also there to fight your rights against tour operators that send out ready scripted sorry letters without accepting blame.

Before you fall victim to the feeling that booking directly online does you any favors, think again! No travel agent can fight your corner if you haven’t booked directly with them.

We endeavor to offer all customers the very best impartial product knowledge and service.

Whether it’s a full-on, tailor-made luxury experience or a holiday through any branded operator.

We know that many tour operators have a habit of adding non-essentials. (To us, it’s just wasteful add-ons that will never be used). Hence why it pays, in the long run, to request a bespoke package from an independent travel agent that understands how the travel industry works. Visit our page